Wouldn’t it be great if you could host a Teams meeting but let others help you with organiser tasks? The co-organiser role is now available in MS Teams meetings, however there are some limitations.
About MS Teams meetings co-organiser role
Organisers can assign the co-organiser role to up to 10 specific people they invite to their meeting. Co-hosts get most of the capabilities from the organiser in the meeting, including the ability to access and change the meeting options for the meeting.
Once this feature is enabled, the “Choose co-organisers” option will be available. The default value for this option is ‘None’. This new option will look similar to when ‘Specific people’ are selected as presenters for the meeting. The meeting organiser can click the checkbox to open a drop-down menu where they can choose from the list of qualified people who have been invited to the meeting.
To be eligible for the co-host role, an invitee must use an account that is part of the same organisation, for example your co-workers. Organisers can assign the co-organiser role to up to 10 people.
What can MS Teams co-organisers do
Co-organisers will appear as additional organisers on the meeting schedule and will have mostly the same capabilities of an organiser in the meeting. Co-organisers can do the following:
- Open and change meeting options
- Bypass the lobby
- Allow people from the lobby into a meeting
- Lock the meeting
- Present content
- Change another participant’s meeting role
- End the meeting for everyone
Co-organisers cannot do the following:
- Create and manage breakout rooms
- View and download attendance reports
- Manage the meeting recording
- Edit the meeting invitation
- Remove or change the Organiser role
The “Only Me” selection for the “Who Can Present?” meeting option is being updated to reflect that it applies to “Only Me and Co-hosts”. The “Only me” selection for the “Who can bypass the lobby?” meeting option is updated to reflect that it applies to “Only me and co-hosts”.
Using the co-organiser role for a meeting is optional. If you choose not to use the co-organiser feature, nothing will change. You do not have to do anything. The “Choose co-organiser” meeting option will automatically appear on the meeting options page when the feature is rolled out.
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